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Operative Cadastre
Transactions with the Cadastre
Update of Cadastral Registrations – Entry of Deeds
Spatial Changes
Issuance of Certificates – Application Forms


Update of Cadastral Registrations – Entry of Deeds
The procedure for updating the cadastral registrations includes the following four (4) stages:
  1. Citizens file an application for the entry of a registrable deed; the Cadastral Office collects the application.
  2. Legality inspection – the Head of the Cadastral Office decides whether the registrable deed will be entered or not. 
  3. The registrable deed is entered. 
  4. A Cadastral Sheet (CS) is issued for the archive and the old sheets are substituted in the Cadastral Book (CB). The alphabetical index of beneficiaries is updated; the deed and supporting documents are filed away.

Filing an application for the entry of a registrable deed
 
In order to enter a registrable deed on the Cadastral Sheets, it is necessary to file an application to the Cadastral Office under whose competence the property referred to in the registrable deed comes.
 
The application can also be sent by post or courier, provided there is prior communication with the Head of the Cadastral Office and he/she has agreed to this.

In case the registrable deed involves more than one property, then, provided that all properties come under the competence of a single Cadastral Office, the application is filed to this Cadastral Office only. If the properties come under the competence of more than one Cadastral Office, then you need to file different applications to each of the co-official Cadastral Offices, so that every Cadastral Office proceeds with registering the property/-ies coming under their own competence.

If a property comes under the competence of more than one Cadastral Office, then you need to file different applications to each of the co-official Cadastral Offices; every Cadastral Office proceeds with registering the same property, noting that part of it comes under the competence of a different Cadastral Office.
 
The Head of one of the co-official Cadastral Offices or whoever has a legal right can petition the issuance of a decision by Ministry of Environment & Energy ruling that the total of a property will come under the competence of one single Cadastral Office out of the multiple ones it previously came under.

The following are noted regarding the filing of the application:

1. The following documents need to be filed together with the application:
  • The registrable deed whose entry on the cadastral sheets is petitioned,
  • A summary of the registrable deed ( HEMCO BoD Decision No 411/02/3.4.2007, Government Gazette 1077/Β΄/2.7.2007), 
  • Documents proving the legalization of the person signing the application (article 14 of law 2664/1998),
  • A certified extract of the cadastral diagram (or a copy of this, since the certified one is kept with the notary when it comes to contracts).
2. If the deed whose entry is petitioned is a real property legal transaction, then it is compulsory, on penalty of invalidity (nullity), to attach to it a certified extract of the cadastral diagram. In this case, it is a necessary to have previously applied for the issuance of a cadastral diagram extract.

3. If the application for the entry of a deed is filed by a proxy, legal delegate or representative of a legal entity, then the documents proving the legalization of the person filing the application need to be attached to the application.

4. On filing the application and supporting documents to the Cadastral Office, a formal check for the completeness of the filed data and the relevant competence of the Cadastral Office is performed.   

5. Afterwards, the fees and rights which need to be paid for the entry of the deed are calculated. If the relevant fees cannot be paid, then the application is returned.
 
6. Applications are registered in the Journal on the same day. Their registration is in chronological order of filing. Every application is numbered according to its filing sequence and also reads the date when it was received by the Cadastral Office. This date is also noted in the Journal and the fees voucher.
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